The site manager juggles three sites and fifty emails.
On a building site information is created on site, in the office and at the subcontractor. It gets brought together in the evening, if at all.
Six places where we almost always find something on a construction site.
No survey, no study. These are the workflows we ask about in the first conversation, because they are usually there in this kind of business.
Subcontractors, dates and budget in parallel
Three sites, each with its own parties. The overview exists only in the site manager's head.
Minutes written in the evening
What was discussed on site gets typed up at night. Or not at all.
Variations cost nerves and margin
Who promised what and when. The answer sits in an email nobody can find.
Defects live in photos and chats
Captured on a phone, spread across chats, followed up by nobody.
Cost position always lagging
What a project really costs right now is known after the final account.
Tenders repeat themselves
Similar bills of quantities already exist. None of them can be found.
Four workflows that carry fastest in this setting.
We do not build all four at once. We start with one, make it measurably better, and only then comes the next.
Site briefing
Every morning: dates, open items, critical deliveries, per site. Readable on a phone.
Minutes from the site walk
Notes and photos become the minutes. The site manager corrects instead of writing.
Variation dossier
For every variation, the commitments, emails and minute references that support it sit together.
Defect tracking
A photo and a note are captured, assigned, and the status goes back to everyone involved.
How you notice that it works.
- The site manager starts the day with a picture instead of a flood of email.
- A variation is an invoice with evidence, not an argument.
- Defects have a status, not a chat thread.
Start with the minutes. They cost the most evening hours today and are the easiest to prove.
Four ways in, translated to the building site.
You can start at any of the four. Including straight at the retainer, if you already know what you want.
The Toolbox
Prompts for minutes, variation justifications and defect lists. Usable on a phone, on site.
What is in the ToolboxValue for two hours of your time
We take the minutes from a real site walk and build the workflow that drafts them in future.
How the two hours workOne less process
Usually the site briefing or the minutes. The evening saved is the figure your site managers care about.
How the price comes aboutThe AI Builder, the monthly retainer
Every site has different parties. We keep the workflows so that a new project is not a new project for us.
What the retainer covers