Managed AI Operations
Decide.
Don't
coordinate.
We build and operate your company's intelligence layer — the system that gives your leadership the full picture every morning. Without anyone having to ask.
No obligation · 30 minutes · Concrete
The problem nobody solves
In Swiss companies, executives spend most of their week gathering information. Not making decisions.
Leadership coordinates instead of leading
Compiling reports, status meetings, chasing information — 60–80% of the week. No time left for the work you were actually hired to do.
Information only arrives when someone asks
No system delivers the overview proactively. So you ask — by email, in the hallway. That costs you and your team hours. Every day.
Middle management administers
Department heads distribute information and write reports. The core job — developing teams, solving problems — is left undone.
Everyone talks about AI. Nobody tackles it systematically
ChatGPT gives generic answers. The internal project dies in day-to-day business. What's missing is someone who builds it to the end — and keeps it running.
If three executives each spend 40% of their time on coordination instead of value creation, that is over a quarter of a million in tied-up capacity at typical salaries. (Calculation: 3 × CHF 180–220k annual salary × 40% coordination share)
How executives spend their time
Based on typical results after 3 months of operation.
We are not the AI.
We are the translator between your company and the AI.
Generic tools don't know your company. We structure your operations so AI can work on them productively.
The intelligence layer
The layer between your operations and the AI tools: your strategy, your processes, your decision patterns — captured and structured, so AI doesn't answer generically but understands your business. We build it. And we operate it.
Three points for the board: (1) Engineering has had two open positions for 6 weeks — capacity risk. (2) Client Rothschild approved phase 2, CHF 180k. (3) Supplier Keller: 2 weeks' delay on project Alpenblick.
Company memory
Never explain your company again. The system knows your strategy, key people and running projects — and gives everyone exactly the answers they need.
Daily leadership briefing
Every morning: numbers, deviations, open topics — prepared in the context of your company. Informed in 5 minutes instead of 2 hours.
We operate. You benefit.
No internal IT project, no handover after which you're on your own. We run the system — you keep the relief, even as your company changes.
Claude, GPT, Gemini — every AI tool gets better every month. And cheaper. The technology itself is no longer an advantage. For anyone.
What is an advantage: the structured knowledge of your company. The real workflows — not the documented ones. The decision patterns of your leadership. The unwritten rules.
No AI can build that layer by itself. Someone has to understand your business — and translate it for the technology. That is exactly what we do.
The technology is replaceable. The understanding of your company is not.
AI in daily operations
Concrete fields of application — this is what intelligent operations look like in practice.
Automatic leadership briefing
Every morning at 8: project status, open decisions and critical KPIs — without a single request.
→ 2h per day regainedDecision briefs in minutes
The system knows your decision history and delivers briefs in your board's format — instead of hours of preparation.
→ 80% faster preparationCompany memory
Processes, decisions, customer knowledge — captured and structured, available at any time. Even when employees leave.
→ Knowledge stays in the companyThree phases to tangible relief
Every phase delivers standalone results. After each phase, you decide whether and how to continue — no big bang, no lock-in.
AI Tools Assessment — CHF 999
45-minute discovery call, then a report with 3–7 concrete tool recommendations for your company. Goal: 5 hours per week regained — your effort under 2 hours.
Discovery
- 6–12 interviews with key people
- Audit of real workflows
- Context architecture of your company knowledge
- Prioritised action plan with ROI
- 2–3 quick wins, immediately actionable
Build
- Building the company memory
- Setting up the AI system (cloud or local)
- Data integration: ERP, CRM, finance
- Personal onboarding of the executive
Operations
- Context maintenance as things change
- Quality monitoring and drift correction
- Expansion to new areas and people
- Quarterly strategic reviews
A typical journey
Discovery. 8 interviews with management, production, finance and HR. 12 concrete levers identified, 3 quick wins implemented immediately.
Build. Company memory with strategy, organisation, projects and financial data. Integration with ERP and project management.
First use. Daily CEO briefing. Automated production report. Two status meetings per week cancelled.
Operations. Context updated as people and projects change. System expands to COO and division heads.
After 3 months: The CEO saves 8 hours per week. Production management has a real-time overview. 3 meetings eliminated. Information flows without anyone having to ask.
Illustrative scenario based on typical client situations.
Sound like your company?
No obligation · 30 minutes · You talk directly to a founder
Every industry, its own levers
Coordination problems look different in a factory than in a fiduciary firm. Here is where we concretely start.
Manufacturing & Industry
- Production managers write reports instead of improving processes
- Delivery delays reach management too late
- Quality data exists, nobody analyses it
- Shift handovers lose critical information
Automatic production report
Every morning: KPIs, deviations, open topics from ERP and MES.
Supplier early-warning system
Automatic monitoring of delivery dates. Alternatives shown immediately.
Intelligent shift handover
Structured protocols, automatically created from shift events.
Services & Consulting
- Project progress lives in heads, not in systems
- Knowledge transfer on departures costs weeks
- Every proposal written from scratch
- Client history scattered across tools
Project dashboards without reporting
Real-time status of all projects: budget, risks, milestones.
Proposals in 30 min. instead of 4 hours
Based on past projects and experience.
Client memory
Before every meeting: full history, open topics. Automatic.
Trade & Logistics
- Sales figures at month-end — too late for corrections
- Inventory management: a manual juggling act
- Seasonal trends recognised too late
- Supplier performance opaque
Daily sales analysis
Performance by branch, product group, channel.
Intelligent inventory management
Sell-through rates, seasonal patterns, proactive order proposals.
Supplier scorecard
Delivery times, quality, terms systematically captured.
Healthcare & Social
- Administration eats patient time
- Duty rostering complex and error-prone
- Compliance reports = hours of manual work
- Cloud solutions ruled out by data protection
Automated compliance reports
Quality evidence from existing data, fully local.
Intelligent duty rostering
Skills, availability, regulations. Automatic conflict warnings.
Sovereign AI system (local)
Open-source models. No cloud. FADP-compliant from day 1.
Construction & Real Estate
- Site managers juggle subcontractors, deadlines, budgets
- Meeting minutes disappear into inboxes
- Recalculation only at project end
- Experience not systematically reused
Project cockpit for management
All construction projects: budget, schedule, risks — automatic.
Minutes management with escalation
Action items automatically extracted and assigned.
Reusing project knowledge
Calculations and experience for new proposals.
Finance & Fiduciary
- Repetitive tasks tie up senior capacity
- Client information spread across systems
- Regulatory changes: manual research
- Firm knowledge lost on departures
Client memory
Full context per client. Same level of knowledge for everyone.
Regulatory early-warning system
Legislative changes automatically monitored.
Pre-filled documents
Annual statements based on client data.
Who this is for
Our clients are leaders in German-speaking Switzerland whose companies run well — but lose too much leadership time to coordination. You may recognise yourself in one of these situations.
"I'm trapped in day-to-day operations."
Your company is established, yet most of your week goes to reports, status meetings and chasing updates. Little room is left for the work only you can do — strategy, clients, developing the business.
"Our structures aren't growing with us."
The company is growing, but information flows like it did five years ago. Middle management spends its time aligning and reporting instead of leading — and you learn too late what is really going on.
"We know AI could help us — but we never get moving."
AI is on your strategic agenda, perhaps with first experiments behind you. Your IT is busy with infrastructure. What's missing is a partner who bridges business and AI.
And because an intro call is only worth it if we fit, we say openly when it fits — and when it doesn't.
Good preconditions
- Companies up to 1,500 employees in German-speaking Switzerland
- Coordination visibly eats leadership time — and everyone knows it
- Willingness to show the real workflows, not just the documented ones
Not a fit
- "We just want to roll out ChatGPT" — tool rollouts without a goal create no lasting value
- No data source may be connected — without access we cannot create value
Common questions
For briefings, reports and decision documents it is highly capable today. The question is not if, but when — and who builds the company context that creates the lead.
ChatGPT doesn't know your company — your strategy, processes, people. It's like a brilliant intern on day one: capable, but without context. AI-ffective builds the company understanding that makes the difference.
That's why we offer two tracks: cloud (maximum quality) or fully local (no data leaves your premises). Compliant with Swiss FADP and GDPR in both variants.
Phase 1 costs less than one month's salary of an executive. If that executive regains 40% coordination time, it pays for itself within weeks. Or start with the Assessment for CHF 999.
That is exactly the problem we solve. Phase 1 takes 3–4 hours of your time. We do everything else.
It will change. Our value lies in the structured context, not the tool. If the tool changes, we migrate. The technology is replaceable — the understanding of your company is not.
What would you do with 8 more hours a week?
30 minutes is enough to know whether this works for your company.
No obligation · 30 minutes · Concrete
You talk directly to a founder — no sales team, no pressure.